• Office Administrator

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  • Company Overview

    VERTEX is regarded as one of the premier engineering, construction, environmental and IT companies serving many top insurance companies, real estate owners, contractors, banks, real estate investors and attorneys across the country. VERTEX has 25 offices worldwide and a dedicated staff of over 450 engineers, architects, environmental, and construction professionals. VERTEX offers comprehensive solutions for construction and environmental exposures. With 55,000 projects completed since inception, our experience speaks for itself.


    In late 2013, VERTEX implemented an Employee Stock Ownership Program (ESOP). VERTEX’s employee-owners help our clients identify and mitigate risks to a project’s physical, environmental and economic well-being; it drives every decision we make. We offer highly personalized and customized service to address highly specialized challenges. By applying technical and scientific skills to our clients’ real business challenges, VERTEX creates integrated solutions that minimize risks while achieving the required results.


    For more information about VERTEX visit us here http://vertexeng.com/.


    VERTEX is looking for a dynamic, energetic Office Administrator who welcomes the challenge of joining our team in Irving, TX. VERTEX is a rapidly growing, multi-national consulting firm that is experiencing exponential growth, and we’re looking to augment our team of talented individuals! Do you enjoy using a wide variety of technological resources to meet and exceed client goals and expectations as well as improve inter-office efficiency?  Are you looking for a fast-paced atmosphere, dedicated to exceeding client expectations of excellence?  If so, this is the right opportunity for you! 


    The Office Administrator we are looking for will enjoy the challenge of working on multiple projects with minimal supervision, providing support to VERTEX personnel, from junior staff to Senior Managers. This position reports to the Vice President of Administration.


    Office Administrator

    Core Responsibilities

    • Manage daily office operations.
    • Manage the Reception position.
    • Manage document control and office organization.
    • Maintains continuity among work teams by supporting role call and documenting and communicating actions.
    • Must be able to positively reflect the corporate culture of urgency with a smile to both clients and fellow employees.
    • Manage office machine maintenance and office supply orders.
    • Assists with other related administrative duties such as document editing, PDF report assembly, data entry assistance, photocopying, and faxing.
    • Responsible for Project Set up.
    • Responsible for maintaining files to FTP sites for clients.
    • Provide support and other project duties other Environmental offices as assigned by senior management
    • Creation and maintenance of proposal templates, and Terms & Conditions for specific clients.

    Position Requirements


    • Minimum 2 years of experience in general administration, contract administration, word processing, and report production in an office environment.
    • Bachelor’s degree preferred.

    Knowledge & Skills

    • Must have proficiency in computer operations and standard software packages (Microsoft Word, Microsoft Excel, Adobe).
    • Must be able to perform multiple tasks and handle multiple priorities, and have the ability to perform exceptionally under high stress conditions.
    • Must have strong attention to detail.
    • Able to prioritize and handle multiple tasks with minimal oversight.
    • Positive attitude and energetic about taking on new tasks.
    • Must be able to format and assemble draft and final reports being aware of client requirements.

    EEO Statement

    VERTEX is an equal opportunity employer committed to workforce diversity. M/F/D/V. 11


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