• Adminstrative Assistant, Legal & Data Management

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  • Company Overview

    VERTEX is regarded as one of the premier engineering, construction, environmental and IT companies serving many top insurance companies, real estate owners, contractors, banks, real estate investors and attorneys across the country. VERTEX has 25 offices worldwide and a dedicated staff of over 450 engineers, architects, environmental, and construction professionals. VERTEX offers comprehensive solutions for construction and environmental exposures. With 55,000 projects completed since inception, our experience speaks for itself.


    In late 2013, VERTEX implemented an Employee Stock Ownership Program (ESOP). VERTEX’s employee-owners help our clients identify and mitigate risks to a project’s physical, environmental and economic well-being; it drives every decision we make. We offer highly personalized and customized service to address highly specialized challenges. By applying technical and scientific skills to our clients’ real business challenges, VERTEX creates integrated solutions that minimize risks while achieving the required results.


    For more information about VERTEX visit us here http://vertexeng.com/.


    The Vertex Companies, Inc. (VERTEX) is a fast growing, global AEC firm and we have an immediate need for a full- time Legal Assistant to join our corporate office. The successful candidate will support multiple attorneys in a legal department setting by performing diversified, confidential functions.  Additionally, the successful candidate will help manage, collect and analyze data to support internal operations and ongoing client services.


    This position requires attention to detail and strong organizational skills. Proficiency in Microsoft Office Suite is also required. Candidates with some experience in data management or data analysis are preferred. The successful candidate will report daily to the Weymouth, MA office with ability to work independently.


    Core Responsibilities

    • Provide support to both Junior and Senior level legal staff.
    • Dedupe, merge and purge database record details with extreme attention to detail.
    • Research and file reviews to ensure correct information is maintained and matched up properly.
    • Ability to collect and maintain confidential information while formulating techniques to ensure accuracy and legitimacy of data.
    • Other project duties as assigned by senior staff.
    • Assist with reports and data extraction when needed.

    Position Requirements

    • Able to perform detail oriented work with minimal oversight.
    • An analytical mindset with problem-solving skills.


    • High School Diploma Required.  Bachelor’s Degree and/or professional certifications preferred.


    •  Previous experience in data archiving, data management or legal administration at a mid-size to large, multi-office company preferred.

     Knowledge and Skills

    • Proficiency in Microsoft Office Suite.
    • Effective communicator, verbal and written.
    • Efficient, well-organized and positive attitude when approached with challenges. Strong attention to detail and ability to follow through on assigned work in a timely manner.
    • Ability to prioritize work effectively.

    EEO Statement

    VERTEX is an equal opportunity employer committed to workforce diversity. M/F/D/V. 11


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