Office Administrator

Job ID

Company Overview

VERTEX is regarded as one of the premier engineering, construction, environmental and IT companies serving many top insurance companies, real estate owners, contractors, banks, real estate investors and attorneys across the country. VERTEX has 25 offices worldwide and a dedicated staff of over 450 engineers, architects, environmental, and construction professionals. VERTEX offers comprehensive solutions for construction and environmental exposures. With 55,000 projects completed since inception, our experience speaks for itself.


In late 2013, VERTEX implemented an Employee Stock Ownership Program (ESOP). VERTEX’s employee-owners help our clients identify and mitigate risks to a project’s physical, environmental and economic well-being; it drives every decision we make. We offer highly personalized and customized service to address highly specialized challenges. By applying technical and scientific skills to our clients’ real business challenges, VERTEX creates integrated solutions that minimize risks while achieving the required results.


For more information about VERTEX visit us here


VERTEX is looking for a dynamic, energetic Office Administrator who welcomes the challenge of joining our team in Branchburg, NJ. VERTEX is a rapidly growing, multi-national consulting firm that is experiencing exponential growth, and we’re looking to augment our team of talented individuals! Do you enjoy using a wide variety of technological resources to meet and exceed client goals and expectations as well as improve inter-office efficiency?  Are you looking for a fast-paced atmosphere, dedicated to exceeding client expectations of excellence?  If so, this is the right opportunity for you! The Office Administrator we are looking for will enjoy the challenge of working on multiple projects with minimal supervision, providing support to VERTEX personnel, from junior staff to Senior Managers, as well as providing phone support. This position reports to the Vice President of Corporate Administration.


Office Administrator


Core Responsibilities

  • Manage daily office operations.
  • Provide administrative support to staff including word processing, report preparation, subcontractor agreements preparation, etc.
  • Sales database management.
  • Manage electronic and hard copy document filing and office organization.
  • Must be able to positively reflect the corporate culture of urgency with a smile to both clients and fellow employees.
  • Data entry
  • Manage office machine maintenance.
  • Manage office supply orders.
  • Incoming/outgoing mail and FedEx management.
  • Provide telephone support.
  • Other project duties as assigned by senior management.

Position Requirements


  • Minimum 2 years of experience in general administration, contract administration, word processing, and report production in an office environment.
  • Experience managing a multi-line phone system.

Knowledge & Skills

  • Must be able to perform multiple tasks and handle multiple priorities, and have the ability to perform exceptionally under high stress conditions.
  • Must have proficiency in computer operations and standard software packages (Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft PowerPoint, Adobe).
  • Experience with financial software a plus.
  • Must have strong attention to detail.
  • Able to prioritize and handle multiple tasks with minimal oversight.
  • Energetic about taking on new tasks.

EEO Statement

VERTEX is an equal opportunity employer committed to workforce diversity. M/F/D/V. 11


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